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Prompt Partials are reusable snippets of prompt content that can be included across different prompts. They help you:
  • Maintain Consistency: Ensure uniform tone and style across all your AI agents
  • Reduce Repetition: Write common prompt elements once and reuse everywhere
  • Centralized Management: Update shared content in one place and apply changes globally

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Prerequisites

Before getting started, ensure you have:
  • Access to Maxim platform
  • Permission to create and manage prompts
  • Understanding of basic prompt engineering concepts
  • Multiple prompts that share common elements

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Step 1: Identify Reusable Content

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Analyzing Existing Prompts

Look for common patterns in your existing prompts: 
Common Elements to Extract:
✅ Tone and style guidelines
✅ Response formatting instructions
✅ Brand voice definitions
✅ Safety and compliance rules
✅ Output structure requirements
✅ Error handling procedures

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Example Analysis

Before (Repetitive Content): HR Agent Prompt: 
You are an HR assistant. Use warm and approachable language. 
Avoid sounding robotic or overly formal. Keep messages concise 
but complete - no walls of text.

Structure your responses as follows:
- Start with a friendly acknowledgment (e.g., "Sure, happy to help!")
- Give the core information clearly in short sentences or bullet points
- End with an offer for further assistance

[Rest of HR-specific instructions...]
Customer Support Agent Prompt: 
You are a customer support agent. Use warm and approachable language. 
Avoid sounding robotic or overly formal. Keep messages concise 
but complete - no walls of text.

Structure your responses as follows:
- Start with a friendly acknowledgment (e.g., "Sure, happy to help!")
- Give the core information clearly in short sentences or bullet points
- End with an offer for further assistance

[Rest of customer support-specific instructions...]

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Step 2: Create Your First Prompt Partial

  1. Open Maxim platform
  2. Go to Library in the left sidebar
  3. Click on Prompt Partials
  4. Click Create Prompt Partial
Create Partial

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Define the Partial Content

Example: Tone and Response Structure Partial 
Name: tone-and-structure
Title: Tone and Response Structure Guidelines

Content:
Tone Guidelines:
Use warm and approachable language. Avoid sounding robotic or overly formal. 
Keep messages concise but complete - no walls of text.

Response Structure:
- Start with a friendly acknowledgment (e.g., "Sure, happy to help!")
- Give the core information clearly in short sentences or bullet points
- End with an offer for further assistance if appropriate

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Publish the Partial

  1. Click Publish Version
  2. Add a description: “Prompt partial for tone and response structure”
  3. Click Create Version
Your prompt partial is now ready to use across multiple prompts! Add Prompt partial content

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Step 3: Using Prompt Partials in Your Prompts

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Basic Syntax

To include a prompt partial in your prompt, use the following syntax: 
{{partials.partial-name.version}}

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Version Options

{{partials.tone-and-structure.v1}}     # Use specific version 1
{{partials.tone-and-structure.v2}}     # Use specific version 2
{{partials.tone-and-structure.latest}} # Always use latest published version

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Implementation Example

HR Agent Prompt (After Using Partials): 
You are an HR assistant helping employees with workplace questions and policies.

{{partials.tone-and-structure.latest}}

Specific HR Guidelines:
- Always refer to company policies when answering policy questions
- For sensitive matters, suggest speaking with HR directly
- Maintain confidentiality in all interactions
- Provide accurate information about benefits and procedures

[Rest of HR-specific instructions...]
Customer Support Agent Prompt (After Using Partials): 
You are a customer support agent for a medical shop, helping customers with their inquiries.

{{partials.tone-and-structure.latest}}

Specific Customer Support Guidelines:
- Always verify customer identity for account-related queries
- Provide clear information about products and services
- Escalate complex medical questions to qualified staff
- Follow up to ensure customer satisfaction

[Rest of customer support-specific instructions...]

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Step 4: Advanced Prompt Partial Patterns

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Multiple Partials in One Prompt

You are a financial advisor chatbot.

{{partials.tone-and-structure.latest}}

{{partials.compliance-guidelines.latest}}

{{partials.financial-disclaimers.latest}}

[Specific financial advisor instructions...]

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Step 5: Managing Partial Versions

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Version Control Best Practices

Version Strategy:
v1.0 - Initial release
v1.1 - Minor updates (typos, small improvements)
v2.0 - Major changes (structural modifications)
Prompt Partials are a powerful feature for maintaining consistency and reducing duplication across your AI agents.
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